Global expansion means your payroll just became a lot more complicated.
A newly established global workforce means adhering to many different laws while attempting to manage multiple payroll cycles that occur at various dates and times. The ever-changing nature of local employment and labor laws, with the addition of employee benefits can make operations extremely difficult. This is why global expansion requires precise organization and calendar management to deliver payroll effectively.
Because of the number of tasks that must be managed within payroll, a calendar to track these actions is a necessity. But even though a sophisticated payroll calendar is required to properly manage a company’s global expansion, it’s possible to accomplish this in a simple way that guarantees effectiveness.
Automation
The most significant improvement a company can do is to automate their payroll calendar. Companies today are growing too fast for a manual system to be efficient. It’s not logical to risk errors by using outdated methods such as spreadsheets. Errors from international payroll management take up time that companies don’t have, and can cause compliance issues that can result in major fines and legal issues. An automated payroll platform not only simplifies the payroll calendar but insures that human error is avoided, and compliance is consistently met.
Synchronization
With automation comes synchronicity. Various countries in a company’s payroll requires multiple calendars, synchronizing them creates a more simplified and efficient payroll structure. The process of aligning calendars so dates and times throughout the global workforce happen in unison creates a much more streamlined process. This removes discrepancies that would typically exist when viewing payroll on various documents. Once again, it’s the efficiencies that are vital to limiting risk and optimising a large global workforce.
Centralisation
When we talk about payroll calendars and the need for automation, it is necessary for these to take place within a centralised unified location. The centralisation of tracking workflow provides a clear visual of all required payroll tasks, allowing for better control. That means seeing events that have been completed side by side with events that are still due, or even those that have fallen behind and are urgent. This allows for companies to accurately measure their performance. The ability to monitor a whole workforce from a single location substantially reduces the chances of missing critical details.
The purpose of applying a payroll calendar is the same as its always been, simplifying the complexities and processes of global payroll, minimising risk, ensuring compliance, and ultimately guaranteeing that payrolls are processed in a timely manner. However, modern global workforce expansion has become a balancing act that requires companies to manage and track a myriad of tasks. With payroll becoming more complicated and complex, payroll calendars have become even greater assets. The key is to understand what has caused the old payroll system to become inefficient and how payroll calendars can be modernized to fit with global expansion.
If you’re a global company which is finding it increasingly difficult to manage payroll, scrapping a payroll calendar completely isn’t necessary. A sound and simple automated solution for delivering global payroll is still possible if implemented properly.
