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How to Pay International Contractors

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Ade Bankole
June 22, 2022
how to pay international contractors

Key differences between an international contractor and overseas employee

International or foreign contractors can offer your business a range of skills and benefits you might not find in-house or nationwide. But there are some factors to consider beforehand, including how you’re going to pay international contractors and which laws you’ll need to follow.

An international contractor is a worker who follows the employment laws of another country. Unlike the existing employees in your company, international contractors only work when they’re required.

International ContractorsEmployees
Paid per project

Paid for time worked
No withheld income taxes. Responsible for self-employment tax

Employer must pay and withhold relevant taxes, including income, social and unemployment tax
Pay for their own benefits like health care and retirement. Some countries may require benefits like paid leave

Most employers pay for and provide benefits like health care, disability, paid leave and retirement
Responsible for work expenses and may not receive reimbursement from the company

Employer is responsible for reimbursing any work expenses incurred

How to pay overseas contractors

With your overseas contractors to hand, you need to weigh up the best way to pay them. Below are some of the most common methods to send payments to international contractors:

  • Use your bank

    Banks and building societies are popular choices for paying overseas contractors. After all, if your company has a business bank account, why not use it to make business payments? The reality is that bank transfers tend to be an expensive option still reliant on the outdated SWIFT network. In addition, overseas bank transfers usually come with high fees and unfavorable exchange rates.

  • Make a credit card payment

    International contractors sometimes accept credit card payments for their services via mobile apps like PayPal. One of the downsides of credit card payments can be the withdrawal fees. In China, for example, the contractor is sometimes charged a withdrawal fee just for transferring money from an app to their bank account.

  •  Pay with a freelance platform

    When you’re hiring globally, platforms like Fiverr and Upwork are a boon to your business. Not only can you find great talent, these providers can help you pay them too. But companies like these can often charge the contractor up to 20% of their fee. In the long run, these charges can sometimes compel international contractors to overquote for their services.

  • Innovate with cryptocurrency

    Receiving payments in cryptocurrencies is gaining popularity with many workers, including overseas contractors. That’s because cryptocurrency payments cut out the middleman, i.e., the bank, thus eliminating poor exchange rates and bank fees. Cryptocurrency payments are usually instantaneous, and the currency has the potential to rise in value. Additionally, offering crypto payments is a great way of attracting the best talent to your company.

  • Go with a dedicated money transfer provider

    Digital transfer services continue to disrupt the payment services industry for the better. A mixture of solid expertise and innovative technology make these providers a faster, cheaper and safer way to make cross-border payments. While some providers like Remitly offer a one-size-fits-all solution for corporate and personal payments, others like PayPal provide dedicated business accounts. That includes multilingual customer support and dedicated account managers. This can be especially helpful if you’re sending large amounts of money and need some guidance during your transfer. 

The pros and cons of employing international contractors

To begin with, let’s look at the pros of employing an international contractor:

  • Cost-effectiveness – outsourcing projects overseas can save your business money. That’s because employing a contractor locally tends to be more expensive. And employing globally can give your company more options in terms of employee cost, as opposed to just employing locally.
  • Filling a gap – when certain skills are hard to come locally, an international contractor could be the answer. For example, US companies might want to hire computer programmers based in China according to HackerRank’s “programmer” ranking.
  • International markets – working with an international contractor can be the first step in overseas expansion. As previously mentioned, if the world’s top developers are based elsewhere, then maybe it’s time to open up offices overseas.

On the other hand, the cons of global outsourcing include:

  • Limited IP protection – your intellectual property may not be protected by your domestic agreements in foreign countries.
  • Establishing a legal presence – before hiring an overseas contractor, you’ll need to understand things like payroll regulations, mandatory employee benefits and labor laws in that country. In short, it’s a time-consuming and complex process. Fortunately, you can keep on top of this through a foreign subsidiary, a global professional employment organization (PEO) or employment of record (EOR). That way, you can put all compliance requirements in the hands of local experts.
  • Non-compliance – this can occur when you employ overseas workers but don’t follow employment laws in your country or theirs. For example, if you’re a British company employing contractors in Portugal, you’ll need to comply with laws in both countries.
  • Time differences – working with contractors in different time zones can lead to complications. That’s because it can be hard to communicate effectively. However, some companies can use multiple time zones to their advantage. In the stocks and shares industry for example, having a presence in another time zone can help your business respond quickly to sudden changes in the market.
  • Language and cultural differences – even in countries that share a common language like Spain and Ecuador, communication can come to a standstill. That’s because of variations in things such as language, customs and traditions, and work culture.

How to avoid contractor misclassification

Hiring international contractors comes with elements of risk. Regardless of what’s stated in your employment contract, overseas contractors can sometimes, unknowingly be working as employees under local law. This is called contractor misclassification or non-compliance.

In the US, for example, even if an independent contractor (or 1099 contractor) is unknowingly misclassified as an employee or (W-2 worker), a business could still be penalized.

Form 1099 refers to a form that businesses need to file with the Internal Revenue Service (IRS) when they’re paying independent contractors. Similarly, a W-2 is the form that companies file for employees.

In the event of uncertainty, employers can file a Form SS-8. With this form, the IRS will help you assign the right classification to the individual(s) in question. Contractors can also file an SS-8 if they think they’ve been incorrectly classified.

Here are some tips for staying compliant and avoiding misclassification:

  • Learn the specific laws governing employee classification in your home country.
  • Research the employment laws in the countries where your contractors work by consulting with local HR experts.
  • Make sure your hiring team receives training on the different classifications.
  • Put your working relationship in writing in a contract.
  • Maintain comprehensive records of contractor agreements and payment transactions in the event of an audit.

Things to do before your international contractor starts 

So you’ve found the perfect freelancer – that’s great news. Before any work begins, you should agree to the terms and conditions of the contract. Establishing these initial details makes paying a remote worker in another country easier in the long run. The agreement should include:

  • The nature and length of the work, e.g. landing page translations.
  • The amount you’ll pay the freelancer.
  • Which currency you’ll pay them in.
  • How and when they’ll need to invoice you.
  • The payment method and date.

 

FAQs 

Does payment to foreign contractors require a 1099 form?

Only for foreign contractors based in the United States. That’s because “1099” is the code for contract workers based in the US.

Do I need to sign an independent contractor agreement with a foreign contractor?

It’s recommended that you enter into a contract with everyone you hire. This is especially important when it comes to hiring a foreign contractor. That’s because language barriers and cultural differences could lead to miscommunication, or worse, misclassification.

Can independent contractors be paid a commission?

Yes. As long as the conditions of the commission are clearly stated in the employment contract. Your contractor may also need to pay tax on any commissions they earn.

Who is responsible for providing contractors with proper classification guidance?

As an employer, your HR department will be responsible for classifying employees and contractors appropriately. Your HR team should also be available to offer contractors classification guidance.

Is there a minimum or maximum duration for contract workers in different countries? 

That depends. Different countries determine employment status based on the contract length and payment structure. For example, some countries don’t allow long-term contractor agreements. Instead, those countries will require you to hire contractors as full-time employees.

Whereas in some other countries, a contractor may be considered an employee after a defined period of continual work with your company. That’s why it’s essential to understand the laws for classifying employees in countries where your contractors reside.

The Papaya Global Advantage

Managing a global workforce comes with many challenges, including sending payments to international contractors. Papaya Global’s contractor management solution will help you easily hire, onboard and pay your workers. Even better, our network of in-country partners will handle any complex issues such as legal compliance.

Contact us today to see how we can scale your overseas contractor management

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